Amendment to the Reimbursement Policy

Eligibility for Reimbursement

1. Submission of a claim is only permissible for active membership in MSAJ. Exceptions may be granted at the discretion of the administration if deemed necessary.
2. Reimbursement claims are limited to the following categories; personal expenses will not be considered:
• Transportation Claims: Payments made for transportation to MSAJ-related events.
• Subscription Claims: Payments made for the subscription of MSAJ digital assets.
• Event Claims: Payments made for events related to MSAJ.
• Miscellaneous Claims: Other eligible claims subject to the Treasurer's discretion.
3. Every claim must be accompanied by proof of payment for each item submitted.
4. Proof provided must be in the form of official receipt, invoice, or any official document that clearly reflects the payment made for the respected item.
5. Bank transaction slips without the purpose of payment clearly written cannot be accepted.

Reimbursement Procedure

1. MSAJ members must provide complete claim information, including payment date, purpose, stations (if applicable), and receipts, using the claim form provided by the Treasurer. Link of the claim form: https://msaj.my/claim (subject to change in the future.)
2. The Treasurer will review the submitted claim information and determine the reimbursement percentage according to the committee's agreement. Reimbursement requests not approved will be informed, with a request for correction if necessary.
3. Reimbursement requests submitted before 10 AM every Friday will be processed by the following Monday at the latest.
4. Upon successful reimbursement, a receipt serving as proof of payment will be sent via email, along with the details of the reimbursement, to the individual who submitted the claim.

Note that failure to adhere to the above policy may result in the rejection of your reimbursement claim. Please read carefully before proceeding.

Eligibility: All Malaysian citizens studying or undergoing a course in Japan for a minimum period of 1 (ONE) year.

*Please fill the form above in Romaji (Romanization of Japanese) or English.